General Privacy Notice

Belfast Intercultural Romanian Community
B.I.R.C.

Address: 6 Burton Drive, BT162LR Dundonald UK
Phone Number: +44(0)7449411943
E-mail: belfastintercultural@gmail.com

General Privacy Notice for Third Parties, Information Rights Requesters, and Users of our Website

Introduction

This privacy notice is designed to help you understand how we use and protect the information obtained from any individual who:

• contacts B.I.R.C. by any means
• consultans
• visits or and uses B.I.R.C.’s website https://romaniainuk.com/ and its subdomains 
• requests information under the information compliance legislation, e.g., data protection or freedom of information
• provides B.I.R.C. with unsolicited personal information.

It applies to personal data provided to us, both by individuals themselves or by third parties.

About us

B.I.R.C. is the entity that determines how and why your personal data is processed. In accordance with data protection legislation, we are a Controller, and this means that we are legally responsible for the personal data we collect and hold about you.

One of our responsibilities is to tell you about the different ways in which we use your personal data – what information we collect (and our legal basis for doing so), why we collect it, where we collect it from and whether (and with whom) we will share it. We also need to tell you about your rights in relation to the information. This statement provides further details about all of these issues.

What information you provide to us

Personal data or personal information means any information about a person from which that person can be identified. In order to communicate with you, to provide you with information, we may collect, use, store and transfer different types of personal data about you. Depending on your relationship with us, this may include:

• Personal details (such as your name, contact details – including addresses, telephone numbers and email addresses) that you provide by contacting us, requesting information, or sending your information through the website, e-mail, social networks
• Photographic image
• filming
• Any other information you post, email or otherwise send to us
• How you use the website and where available, your IP address, operating system, and browser type
• In some cases, you may choose to provide unsolicited personal information (information we have not asked for)
• Where this is the case, this personal data will be handled with the same care as any other personal data we process and in accordance with data protection legislation as laid out in this notice

How we will use the information

We will only use your personal data when the law allows us to do so.

Most commonly, we will use your personal data for the following purposes:

(a) consent
(b) legitimate interests 
(c) lawful interest
(d) performance of contract

The BII.R.C. also uses Google Analytics, a web analytics service provided by Google, Inc. („Google”) to understand how visitors engage with our website and so we can improve it. You can view Google’s Privacy Policy and find out how you can opt out of Google Analytics via your browser.

Using your information in accordance with data protection laws

Data protection legislation requires that we meet certain conditions before we are allowed to use your data in the manner described in this notice, including having a „legal basis” for the processing. These bases are explained below.

Consent: You have given us your consent for processing your personal data.

Legitimate interests: The processing of your personal data may be necessary for the purposes of the legitimate interests pursued by us or by a third party, except where such interests are overridden by your interests or by fundamental rights and freedoms which require protection of personal data. It may be necessary for our legitimate interests to collect your personal data to enable us to manage certain operations of the B.I.R.C. effectively.

Lawful interests: processing is necessary for compliance with a legal obligation to which the controller is subject.

Performance of contract: the processing of your personal data may be necessary in relation to the contract we have entered with you or an organisation you represent

Some of the above grounds for processing will overlap and there may be several grounds which justify our use of your personal information.

Change of purpose

We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us.

If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.

Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.

Sharing your personal information

We may have to share your personal data with the parties set out below for the purposes outlined above:

1. External third-party service providers: there may be times when external organisations use your personal information as part of providing a service to us
2. Law enforcement or other government and regulatory agencies

We may also receive requests from third parties with authority to obtain disclosure of personal data. We will only fulfil such requests where we are permitted to do so in accordance with applicable law or regulation.

We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes – we only permit them to process your personal data for specified purposes and in accordance with our instructions.

International transfers

We may use third party providers to deliver our services, such as externally hosted software or cloud providers, and those providers may involve transfers of personal data outside of the UK. Whenever we do this, to ensure that your personal data is treated by those third parties securely and in a way that is consistent with UK data protection law, we require such third parties to agree to put in place safeguards.This may include specific contracts approved for use in the UK which give personal data the same protection it has in the UK or other equivalent measures as required.

Please contact us if you want further information on the specific mechanism used by us when transferring your personal data out of the UK. 

How we will protect information about you

We do our utmost to protect your privacy. Data protection legislation obliges us to follow security procedures regarding the storage and disclosure of personal information in order to avoid unauthorised loss or access. As such we have implemented industry-standard security systems and procedures to protect information from unauthorised disclosure, misuse or destruction. We have established procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

Data retention

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal.

Your rights

Under certain circumstances, you may have the following rights in relation to your personal data:

Right 1: A right to access personal data held by us about you (commonly known as a „data subject access request”).
Right 2: A right to require us to rectify any inaccurate personal data held by us about you, though we may need to verify the accuracy of the new data you provide to us.
Right 3: A right to require us to erase personal data held by us about you where there is no good reason for us continuing to process it. This right will only apply where, for example, we no longer need to use the personal data to achieve the purpose we collected it for; or where you withdraw your consent if we are using your personal data based on your consent; or where you object to the way we process your data (in line with Right 6 below). Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request
Right 4: A right to restrict our processing of personal data held by us about you. This right will only apply where, for example, you dispute the accuracy of the personal data held by us; or where you would have the right to require us to erase the personal data but would prefer that our processing is restricted instead; or where we no longer need to use the personal data to achieve the purpose we collected it for, but we require the data for the purposes of dealing with legal claims or due to having overriding legitimate grounds to use it.
Right 5: A right to receive personal data, which you have provided to us, in a structured, commonly used and machine readable format. You also have the right to require us to transfer this personal data to another organisation.
Right 6: A right to object to our processing of personal data held by us about you where we are relying on a legitimate interest (or those of a third party), and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms.
Right 7: A right to withdraw your consent, where we are relying on it to use your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent.

If you wish to exercise any of these rights, please contact the B.I.R.C. using belfastintercultural@gmail.com  or +44(0)7449411943.

You have the right to lodge a formal complaint with the UK Information Commissioner’s Office. Full details may be accessed on the complaints section of the ICO’s website. 

The ICO’s address:            

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Helpline number: 0303 123 1113

ICO website: https://www.ico.org.uk

We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.

Other websites and the scope of this privacy notice

The B.I.R.C. website may contain links to and from third party websites. This privacy notice only applies to the B.I.R.C. website, so if you follow a link to other websites, please note that these websites will have their own privacy policies and that we do not assume any responsibility or liability. for these policies. Please check these policies before submitting personal data to these third-party websites.

Changes to our privacy notice

Our Privacy Notice may be updated from time to time. Any updates will appear on this webpage. This notice was last updated in November 2021.